Article I
Conference Organizer
Conference Characteristics and Program
The conference Organizer is Blue Events, s.r.o., with its registered office located at Hlubočepská 38c, PSČ 152 00, Praha 5, Company ID No. (IC): 25737392, registered with the Municipal Court in Prague, Section C, entry No. 65675.
Conference characteristics, participation fee (conference fee), conference dates, program and other details (including the timetable) are available on Blue Events website www.blueevents.eu under the conference notice (hereinafter the Conference Notice).
The terms and conditions of participation are set forth in the Conference Notice and in these Business Terms and Conditions.
Article II
Conclusion of Contract
By submitting the completed Registration Form including, inter alia, specification of the scope of participation in the conference, the Client makes an offer, on its own behalf or on behalf of the legal entity he/she has been authorized to act for, to enter into a conference participation contract pursuant to the Conference Notice and under the terms stipulated in these Registration and Business Terms and Conditions for the persons listed in the registration form.
Upon receipt of the registration form, the Organizer, using an automated system, shall send the Client a PRELIMINARY confirmation by email, to the email address provided in the relevant section of the registration form. The PRELIMINARY confirmation declares that the Client’s offer has been delivered to the Organizer. The PRELIMINARY confirmation does not constitute a contract or a promise to enter into a service contract pursuant to paragraph 1.
The Organizer has the right not to enter into a contract with the Client.
If the Organizer accepts the offer to enter into a contract, the Organizer shall, within 5 days from the receipt of the Client’s offer, send the Client a request for payment of the conference fee by email, to the email address provided in the registration form, and the Client shall pay the conference fee based on the request; depending on the payment method selected by the Client, the request shall contain either payment information for payment by a bank transfer, or payment gateway for online payment by card. The conference participation contract between the Client and the Organizer is concluded upon the receipt of the payment request.
If the contract is concluded, these Registration and Business Terms and Conditions constitute an inseparable part of the contract.
If the Organizer does not confirm acceptance of the offer by the deadline and in the manner described in paragraph 4 above, the contract is not concluded.
Article III
Subject-Matter of the Contract and Obligations of the Parties
Under the contract between the Client and the Organizer, the Organizer agrees to arrange, for a consideration, for the persons designated by the Client to participate in the conference organized by the Organizer. The Client is entitled to enter into a contract for the participation of the designated persons and, to the extent necessary, share the personal data of those persons in this context. The conference characteristics is described in the Conference Notice on the Organizer's website. These Registration and Business Terms and Conditions shall apply accordingly.
The principal obligation of the Organizer is to arrange for the persons designated by the Client to participate in the conference to the extent agreed upon.
The principal obligation of the Client is to accept the supply and to duly and timely pay the agreed price for the services (the conference fee).
Article IV
Conference Fee
The conference fee shall be charged, invoiced and paid in Czech crowns (CZK).
The conference fee may only be paid in a foreign currency or from a bank account denominated in a foreign currency if the amount of the conference fee is translated to the relevant foreign currency including the related bank fees and transaction costs, so that the final amount credited to the Organizer’s bank account equals the conference fee in CZK. The translation of the fee pursuant to the previous sentence shall be made by the conference Organizer upon the Client's request submitted by email.
The amount of the conference fee is set forth in the Conference Notice. The conference fee includes admission to the conference, conference materials and meals and refreshments specified in the conference program and is valid for one specific registered person only; the registered person is irreplaceable – i.e. a participant cannot be replaced by another participant, even for a certain part of the day. The conference fee does not include any parking or accommodation costs.
The conference fee must be paid by the deadline stipulated by the Organizer in the request for payment of the conference fee.
The only accepted methods of payment of the conference fee are either a bank transfer to the Organizer’s bank account provided in the request for payment, or online payment by card.
For a bank transfer, use the variable symbol specified by the Organizer in the request for payment of the conference fee as payment identifier.
An online card payment must be made within 48 hours from the receipt of the payment instructions email.
Participants shall not be admitted to the conference unless the full amount of the conference fee has been paid.
If the registration form is submitted 3 days or less before the conference, evidence of payment of the conference fee in the form of a written payment confirmation must be presented at the registration desk at the conference site.
If a participant arrives to the conference, yet the conference fee had not been paid, the payment of the conference fee or of the remaining amount of the conference fee may be made at the registration desk at the conference site.
After payment of the full amount of the conference fee, the Organizer shall send the Client a payment receipt and the relevant tax document to the email address provided in the registration form.
After the issuance of the tax document, the data entered during the registration (the billing information, i.e. ID No. (ICO), Tax No. (DIC), address) can no longer be changed.
Article V
Cancellation of Participation
Participation in the conference can only be cancelled by the Client by written notice addressed to the conference Organizer, delivered by email. If the conference participation contract covers more than one person, the participation in the conference can also be canceled for selected persons only.
In the event of cancellation of conference participation, the following cancellation fees shall apply:
up to the beginning of day 30 before the conference: no cancellation fee applies;
from the beginning of day 30 before the conference to the beginning of the 14 day before the conference: the cancellation fee shall be 50 % of the agreed amount of the conference fee for the person whose participation is cancelled;
from the beginning of the 14 day before the conference to the beginning of the 8th day before the conference: the cancellation fee shall be 75 % of the agreed amount of the conference fee for the person whose participation is cancelled.
From the beginning of the 8th day before the conference to the conference day, including the conference day, the participation in the conference cannot be cancelled. At this point, the conference fee, or any part thereof, shall not be refunded. The Client is not entitled to a discount from the conference fee or to an alternative supply. The provision of this subparagraph shall also apply to situations when a person designated to attend the conference under the contract between the Client and the Organizer, fails to attend the conference.
In the event that, upon cancellation of participation in the conference, an entitlement arises to a refund of the conference fee or part thereof, the fee shall be refunded as follows: the conference fee will be returned to the Client's account based on a credit note issued by the Organizer and confirmed by the Client.
Article VI
Other Terms and Conditions
The Client is entitled to change the person designated to participate in the conference under the contract between the Client and the Organizer by a written notice or a notice submitted by email to the Organizer’s relevant email address, or, alternatively, at the registration desk at the conference site, before entry of the designated person on the date of the conference.
The Organizer has the right not to admit to the conference premises conference participants who behave inappropriately, are not properly dressed for the occasion, are clearly under the influence of alcohol or other drugs, or otherwise obviously disturb the course of the conference, even if the full amount of the conference fee has been paid.
The Organizer has the right to order conference participants to leave the conference premises and to prevent them from further attending the conference, if they behave inappropriately, in particular, if they disturb the conference, harass other conference participants, act aggressively or destroy the equipment at the conference site.
The non-admission or expulsion of conference participants to/from the conference premises shall not give rise to the right to a refund of the conference fee or to the right to a discount from the conference fee.
The Organizer reserves the right to change the program. The program may be changed at any time; a change of program may even be announced during the conference.
The Organizer reserves the right to change the conference venue. A change of the conference venue shall be announced by an email message sent to the Client’s email address provided in the registration form.
The Organizer reserves the right to change the date of the conference. A change of the conference date shall be announced by an email message sent to the Client’s email address provided in the registration form.
Changes of the conference program, venue or date shall not give rise to the right to withdraw from the contract or to request discount from the conference fee.
In order to ensure health protection at the time of spread of diseases, especially respiratory diseases, the Organizer has the right to make admission to the conference conditional upon the presentation by conference participants of a health declaration form, or upon checking the participants’ body temperature or taking other similar measures. The Organizer has the right not to admit to, or expel from, the conference premises participants who, regardless of their health declaration, show obvious signs of an infectious disease, such as elevated body temperature or fever, shortness of breath, cough, excessive sweating, nausea, vomiting, body, joint or muscle pain or headache, sore throat, loss of smell or taste, or chills. Paragraph 4 of this Article shall apply mutatis mutandis.
The Organizer has the right to order conference participants to leave the conference premises and to prevent them from further attending the conference, if they, regardless of their health declaration and/or any other measures taken pursuant to the preceding paragraph, show signs and symptoms typical for an infectious (particularly respiratory) disease, i.e. excessive sweating, shortness of breath, elevated body temperature, cough, nausea, vomiting, headache, body and joint pain, sore throat, loss of smell or taste, or chills. Paragraph 4 of this Article shall apply mutatis mutandis.
Article VII
Personal Data Protection
In order to arrange for participation in the conference, the Organizer will process the personal data of conference participants, the Client or the Client’s representatives. The terms and conditions governing personal data processing and other details on the processing and protection of personal data in connection with the performance of the contract between the Client and the supplier are available HERE.
Photographs, video recordings, audio recordings or audio-visual recordings of a participant and his/her expressions of personal nature may be taken during the conference. If this is the case, by participating in the conference, the participant agrees with the recordings and grants the Organizer a free, unlimited license to use the recordings; such license will be unlimited as to the location, time or manner of use. See more details on the scope of the Organizer's authorization to use expressions of personal nature and on the scope of the license HERE.
Article VIII
Complaints
In the event of dissatisfaction with the quality of the provided service, the Client shall inform the Organizer in writing or by email.
Complaints may be submitted before the end of the conference, at the latest. Any claims arising from liability for defects shall expire, if they are not submitted in time.
The Organizer shall confirm receipt of a complaint within 2 business days by email.
The Organizer reserves the right to examine the reasons for the complaint and to propose a solution to the Client, if the complaint is found to be justified.
The Organizer undertakes to decide about the complaint without undue delay, if possible, however no later than within 5 business days. In complicated cases, where the reasons for the complaint have to be investigated, e.g. by distributing satisfaction questionnaires to other conference participants, the Organizer will decide about the complaint within 4 weeks from the date of the complaint.
Obstacles on the part of the Client shall not be recognized as a relevant reason for complaint.
The Organizer shall not be liable for any breach of contractual obligations arising from force majeure.
Article IX
Consumer Protection
The Client who is a consumer and who used electronic registration for the conference (i.e. the online registration form on the Organizer's website) has the right to withdraw from the contract without giving a reason within 14 days. The period of 14 days shall commence on the day immediately following the day on which the contract was concluded (see Article II(4)). The above period shall be considered complied with if the withdrawal notice is sent off to the provider before the expiry of the period. Upon the Client’s withdrawal from the contract in accordance with the requirements stipulated above, the provider shall refund any payments received from the Client in connection with the contract (the conference fee or any part thereof paid so far), without undue delay, however no later than within 14 days from the date of receipt of the withdrawal notice, in the same manner in which the payments were made, unless the parties agree otherwise.
In the event that the provision of services already commenced prior to the expiry of the 14-day withdrawal period pursuant to paragraph 1 above, the services are deemed to have commenced on the basis of the Client’s express request (i.e. the relevant order) and the Client shall be obliged to pay the provider a proportionate part of the conference fee corresponding to the price of the services already provided to the Client.
In the event that the full extent of services was already provided to the Client prior to the expiry of the 14-day withdrawal period pursuant to paragraph 1 above, the services are deemed to have been provided on the basis of the Client’s express request (i.e. the relevant order), and the Client shall not be entitled to withdraw from the contract pursuant to paragraph 1.
Upon the expiry of the aforementioned 14-day period, the right to withdraw from the contract concluded via the Internet (email or the Organizer's online form) shall expire.
The Client shall send any request to change the contract or any withdrawal notice by email. Withdrawal from the contract shall take effect upon receipt of the withdrawal notice.
Article X
Out-of-court Resolution of Consumer Disputes
In the event that a consumer dispute between the supplier and the Client (being a consumer) arises from the conference participation contract concluded on the basis of the Client’s order, and the dispute cannot be settled by agreement of the parties, the Client (consumer) may submit a request for alternative out-of-court resolution of such dispute to the relevant authority, which is:
Ceska obchodni inspekce /Czech Trade Inspection Authority/
Central Inspectorate - ADR Division
Stepanska 15
120 00 Prague 2
Email: adr@coi.cz
Web: adr.coi.cz
The Client (consumer) may also use the online dispute resolution platform provided by the European Commission at http://ec.europa.eu/consumers/odr/.
Article XI
Special Provisions
The Organizer has the right to decide to change the manner of holding the conference as specified in the Conference Notice, particularly in cases where the conference cannot be held for reasons concerning the venue or the number of participants laid down by (i) crisis measures declared by the Czech government in a resolution adopted pursuant to Act No. 240/2000 Coll., on Crisis Management, during the state of emergency; (ii) extraordinary measures declared by a public health protection authority (e.g. the Ministry of Health of the Czech Republic; the Regional Public Health and Hygiene Center) pursuant to Act No. 258/2000 Coll., on the Protection of Public Health; and/or (iii) any other similar generally binding decision of a public authority, and/or any other reasons stipulated/ordered by the competent public authority in any of the above decisions.
A change in the manner of holding the conference pursuant to the preceding paragraph shall mean, in particular, the Organizer’s right to organize the conference as an "online conference", where the conference will be live-streamed online and the Client and the persons designated by the Client (conference participants) will be able to actively interact with the presenters (e.g. via chat, webcams, etc.).
The decision to change the manner of holding the conference will take the form of an amendment to the Conference Notice and the amended Conference Notice will be sent by the Organizer to the Client by email to the Client’s email address provided by the Client in the registration form no later than 1 (one) working day before the conference date. In the Notice, the Organizer will also specify the technical requirements to get connected and join the "online conference".
The Organizer’s decision to change the manner of holding the conference for reasons stated in this Article XI shall not affect the Organizer’s entitlement to the payment of the conference fee pursuant to Article IV.
Article XII
Conference Cancellation
The Organizer has the right to cancel the conference and withdraw from the conference participation contract concluded with the Client. The Organizer shall notify the Client of the cancellation of the conference and withdrawal from the contract by email, using the Client's email address provided by the Client in the registration form.
Upon withdrawal from the contract pursuant to paragraph 1 above, the Organizer shall issue a full refund of the conference fee to the Client. The refund shall be made by a bank transfer to the Client's bank account within 14 days from the cancellation of the conference and withdrawal from the contract. The refund will be credited to the Client's bank account previously used to pay the conference fee, unless another bank account is designated by the Client in writing.
Article XIII
Final Provisions
The contract cannot be terminated. Withdrawal from the contract is only possible in cases referred to in Articles IX and XII. The provisions of Section 2002 of the Civil Code shall not apply.
Any changes to the content of the contract between the Client and the supplier can only be made in writing, by a written agreement of the parties.
Unless stipulated otherwise by the GBTC or unless otherwise agreed by the parties, the legal relationship between the parties shall be governed by the relevant provisions of the applicable Czech legal regulations, particularly Act No. 89/2012 Coll., the Civil Code.
These Registration and Business Terms and Conditions become valid and effective on 25 September 2018.
If I participate in the conference, I agree that:
the Organizer may, in the context of making photo documentation, audio recordings and video recordings of the conference, including transcription of expressions of personal nature, make recordings of me as a passive participant in the conference and of my expressions of personal nature and personal data (portrait/photograph, video recording of me, video or audio recording of me and my voice and recording of my expression of personal nature, as taken at the conference, including transcription of my expression of personal nature), for the purposes of sharing information (via the Internet, printed media or otherwise) about the conference, its participants and the topics discussed, or information about the Organizer’s activities, or for the Organizer’s marketing purposes vis-à-vis third parties (such as the use of e.g. photographs for the purposes of the Organizer’s advertising, etc.), and that the Organizer may use the recordings made for the above purposes, free of charge, until further notice; paragraph 2 applies to withdrawals concerning any works subject to copyright;
the Organizer may, in the context of making photo documentation, audio recordings and video recordings of the conference, including the transcription of expressions of personal nature, make recordings of me as a speaker/active participant in the conference and of my expressions of personal nature and personal data (portrait/ photograph, video recording of me, video or audio recording of me and my voice and recording of my expression of personal nature, as taken at the conference, including transcription of my expression of personal nature), for the purposes of sharing information (via the Internet or printed media) about the conference, its participants and the topics discussed, or information about the Organizer’s activities, or for the Organizer’s marketing purposes vis-à-vis third parties (such as the use of e.g. photographs for the purposes of the Organizer’s advertising, etc.), and that the Organizer may use the recordings made for the above purposes, free of charge, until further notice; paragraph 2 applies to withdrawals concerning any works subject to copyright.
I hereby give may consent to the Organizer (or an exclusive license pursuant to the copyright law) to use all audio recordings, video recordings, transcripts of audio or video recordings, portraits or photographs, i.e. all my expressions of personal nature, even if they constitute work protected by copyright, free of charge (over the entire term of the related property rights), worldwide, including the Czech Republic. The consent is unconditional, cannot be withdrawn (over the entire term of the property rights) and is unlimited as to the scope. The Organizer also has the right not to use the above expressions of personal nature.
The Organizer may sublicense the authorization being part of the license pursuant to paragraphs 1 and 2 above, in whole or in part, to a third party or assign the license to a third party, even in return for a consideration.
I acknowledge that the provision of personal data pursuant to paragraph 1 is not compulsory. However, considering the organization of the conference, the recording of me or my expressions of personal nature cannot be excluded. I therefore accept that if I wish to attend the conference, there is no other option than to give my consent pursuant to paragraph 1 and, if necessary, agree with the relevant processing of personal data.
Further information on the above matters and on your rights is available, inter alia, through the contacts provided HERE.